As a
student of the University of Puerto Rico Business School, I'm interested in
everything that has to do with businesses, organizing, planning, and directing.
Ever since high school that passion grew more and more, to the point that I
decided to start preparing that path for a career in Business Administration.
Unfortunately, the general program on business administration would not be the
BEST choice. It's better to concentrate on a subject and later, as people say,
go where the wind takes you. So now the 'lucky' concentration to have me is
Operation Management, which deals with the supply chain of a company and the
general and basic processes that must be taken care of in a company in order
for to function correctly. Many times these basic concepts are taken for
granted and in the past years the companies has acknowledged the importance of
the position.
"The
process of planning, organizing, staffing, directing and controlling the
production of a system.”
As he begin
to explain basic information, and I say basic because like any other career it
is impossible to explain in detail the complete essence of it in less than 2
hours, he started describing the most important factors in project Management:
communication and concentration on staff needed. Having in mind that project
management deals with the production of something, may it be an event, a
product, an application, etc. etc. therefore most part of the project assigned
will be planning (have in mind that planning is basically intangible). Communication is key to maintain everything
on the right and same track. Together
you have concentration on the staff needed. You see this from two points. First
it is necessary to have the right amount of personnel needed, if you have too
many you’ll be losing money and if you have scarce then you won’t be able or
have trouble completing the tasks on time.
Triple
constraint: cost, time, quality.
There is a
triple constraint: cost, time, and scope/quality. These three factors are the
base of a project that will define if it excel or not. Affecting one will
affect another factor. For example, if you want to reduce the cost, quality
will be affected (and not for the best). If you want to increase quality, time
and cost will be affected and so on.
The steps
in organizing a project consist of the following:
1- The Start- This step consists of the first
meeting with the customer. The questions: Purpose of the project? What are the
requirements? What are the limitations? What is the problem to solve? How much
money?, among others are answered. During this step it is important to ask
which ever question, no matter how dumb you think it is, in other to make less
errors during the going of the project
2- Process- This step focuses on the planning
of the project. Setting deadlines and goals, the documentation of everything,
the budget, identifying the risks.
3- Implementation- Here the plan is implemented
and acted upon in the best and easiest possible way. Monitoring and control are
extremely important in order to maintain the course to the quality expected and
the meet the deadlines established. It’s
never wrong to give more information than what the customer asks and continue
to communicate and document everything.
4- Closing- Here the acceptance of the
completion of the project is expected. A detailed and descriptive final Report
is due. Also it is important to find the errors made during the process so that
for the next time/ project you won’t make them again.
*Even
though it is not necessary to be certified in as a PMP, it certainly helps and
give back up in the resume. The most important thing is to acquire experience
in the area you want to work on. This will give you the necessary skill, to
later with time, sign a project on your own. If you want more information on
the Project Management you can visit Project Management Institute.